Name and contact details of the responsible person(s)
Our responsible person(s) (hereinafter “responsible person”) within the meaning of Art. 4 fig. 7 DS-GVO is:
Gina Tenner – Fitness & Health Coach
14913, Jüterbog, Germany
E-mail address: firstname.lastname@example.org
Data protection officer
Types of data, purposes of processing and categories of data subjects
Below we inform you about the type, scope and purpose of the collection, processing and use of personal data.
1. types of data we process
Usage data (access times, websites visited, etc.), inventory data (name, address, etc.), contact data (telephone number, e-mail, fax, etc.), payment data (bank data, account data, payment history, etc.), contract data (subject of the contract, duration, etc.), communication data (IP address, etc.),
2. purposes of processing according to Art. 13 para. 1 c) DS-GVO.
Processing of contracts, Optimizing website technically and economically, Providing easy access to the website, Fulfilling contractual obligations, Fulfilling legal retention obligations, Optimizing and statistically evaluating our services, Improving user experience, Making website user-friendly, Creating statistics,Preventing SPAM and abuse, Customer service and customer care, Providing websites with features and content,
3. categories of data subjects according to Art. 13 para. 1 e) DSGVO
- Visitors/users of the website, customers,
- Data subjects are collectively referred to as “users”.
- Legal basis of the processing of personal data
Below we inform you about the legal basis for the processing of personal data:
- If we have obtained your consent for the processing of personal data, Art. 6 (1) p. 1 lit. a) DS-GVO is the legal basis.
- If the processing is necessary for the performance of a contract or for the implementation of pre-contractual measures, which are carried out at your request, Art. 6 (1) S. 1 lit. b) DS-GVO is the legal basis.
- If the processing is necessary for the fulfillment of a legal obligation to which we are subject (e.g. legal retention obligations), Art. 6 (1) p. 1 lit. c) DS-GVO is the legal basis.
- If the processing is necessary to protect vital interests of the data subject or another natural person, Art. 6 (1) p. 1 lit. d) DS-GVO is the legal basis.
- If the processing is necessary to protect our or a third party’s legitimate interests and your interests or fundamental rights and freedoms do not override this, Art. 6 (1) S. 1 lit. f) DS-GVO is the legal basis.
- Disclosure of personal data to third parties and order processors
As a matter of principle, we do not pass on any data to third parties without your consent. If this should nevertheless be the case, then the disclosure takes place on the basis of the previously mentioned legal grounds, e.g. in the case of the disclosure of data to online payment providers for the fulfillment of contracts or due to a court order or because of a legal obligation to hand over the data for the purpose of criminal prosecution, to avert danger or to enforce intellectual property rights.
We also use processors (external service providers, e.g. for web hosting of our websites and databases) to process your data. If data is passed on to the processors as part of a contract processing agreement, this is always done in accordance with Art. 28 DS-GVO. In doing so, we carefully select our processors, regularly monitor them and have been granted a right to issue instructions regarding the data. In addition, the processors must have taken appropriate technical and organizational measures and comply with the data protection regulations according to BDSG n.F. and DS-GVO.
Data transfer to third countries
The adoption of the European General Data Protection Regulation (DS-GVO) has created a uniform basis for data protection in Europe. Your data is therefore predominantly processed by companies to which DS-GVO applies. If, however, processing is carried out by services of third parties outside the European Union or the European Economic Area, these must meet the special requirements of Art. 44 et seq. DS-GVO. This means that the processing takes place on the basis of special guarantees, such as the officially recognized determination by the EU Commission of a level of data protection corresponding to the EU or the observance of officially recognized special contractual obligations, the so-called “standard contractual clauses”.
Insofar as we obtain your express consent to the transfer of data to the USA due to the invalidity of the so-called “Privacy Shield”, pursuant to Article 49 (1) sentence 1 lit. a) DSGVO, we point out in this regard the risk of secret access by US authorities and the use of the data for monitoring purposes, possibly without any legal remedy for EU citizens.
Deletion of data and storage period
- Existence of automated decision making
- We do not use automated decision-making or profiling.
- Provision of our website and creation of log files
If you only use our website for informational purposes (i.e. no registration and no other transmission of information), we only collect the personal data that your browser transmits to our server. If you wish to view our website, we collect the following data:
- IP address;
- Internet service provider of the user;
- Date and time of access;
- Browser type;
- Language and browser version;
- Content of the retrieval;
- Time zone;
- Access status/HTTP status code;
- Amount of data;
- Websites from which the request came;
- Operating system.
A storage of this data together with other personal data of you does not take place.
This data is used for the purpose of user-friendly, functional and secure delivery of our website to you with functions and content as well as its optimization and statistical evaluation.
The legal basis for this is our legitimate interest in data processing, which also lies in the above purposes, in accordance with Art. 6 Para. 1 S.1 lit. f) DS-GVO.
For security reasons, we store this data in server log files for a storage period of 70 days. After this period, they are automatically deleted, unless we need to keep them for evidence purposes in the event of attacks on the server infrastructure or other legal violations.
The following types of cookies are distinguished:
- Necessary, essential cookies: essential cookies are cookies that are absolutely necessary for the operation of the website in order to store certain functions of the website such as logins, shopping cart or user input, e.g. regarding the language of the website.
- Session cookies: Session cookies are required to recognize multiple use of an offer by the same user (e.g. if you have logged in to determine your login status). When you visit our site again, these cookies provide information to automatically recognize you. The information thus obtained is used to optimize our offers and to provide you with easier access to our site. When you close the browser or log out, the session cookies are deleted.
- Persistent cookies: these cookies remain stored even after you close the browser. They are used for login storage, reach measurement and marketing purposes. They are automatically deleted after a specified duration, which may differ depending on the cookie. You can delete the cookies at any time in the security settings of your browser.
- Cookies from third-party providers (third-party cookies esp. from advertisers): According to your preferences, you can configure your browser settings and, for example, refuse to accept third-party cookies or all cookies. However, we would like to point out at this point that you may then not be able to use all the functions of this website. Read more about these cookies at the respective privacy statements of the third-party providers.
- Data categories: User data, cookie, user ID (inb. the pages visited, device information, access times and IP addresses).
- Purposes of processing: The information obtained in this way serves the purpose of technically and economically optimizing our web offerings and providing you with easier and more secure access to our website.
- Legal basis: If we process your personal data with the help of cookies based on your consent (“opt-in”), then Art. 6 para. 1 p. 1 lit. a) DSGVO is the legal basis. Otherwise, we have a legitimate interest in the effective functionality, improvement and economic operation of the website, so that in that case Art. 6 para. 1 p. 1 lit. f) DS-GVO is the legal basis. The legal basis is also Art. 6 para. 1 p. 1 lit. b) DS-GVO if the cookies are set to initiate a contract, e.g. for orders.
- Storage period/deletion: The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. In the case of the collection of data for the provision of the website, this is the case when the respective session has ended.
Here you can find information on deleting cookies by browser:
Internet Explorer: https://support.microsoft.com/de-at/help/17442/windows-internet-explorer-delete-manage-cookies
Microsoft Edge: https://support.microsoft.com/de-at/help/4027947/windows-delete-cookies
Objection and “Opt-Out”:
Processing of contracts
We process inventory data (e.g. company, title/academic degree, names and addresses as well as contact data of users, e-mail), contract data (e.g. services used, names of contact persons) and payment data (e.g. bank details, payment history) for the purpose of fulfilling our contractual obligations (knowledge of who is a contractual partner; justification, content and execution of the contract; checking the plausibility of the data) and services (e.g. contacting customer service) in accordance with Art. 6 para. 1 p. 1 lit b) DS-GVO. The entries marked as mandatory in online forms are required for the conclusion of the contract.
In principle, this data is not passed on to third parties, unless it is necessary for the pursuit of our claims (e.g. transfer to lawyer for collection) or for the performance of the contract (e.g. transfer of data to payment providers) or there is a legal obligation to do so pursuant to Art. 6 para. 1 p. 1 lit. c) DS-GVO.
We may also process the data you provide to inform you about other interesting products from our portfolio or to send you e-mails with technical information.
The data will be deleted as soon as it is no longer required to achieve the purpose for which it was collected. This is the case for inventory and contract data when the data is no longer required for the performance of the contract and claims can no longer be asserted under the contract because they are time-barred (warranty: two years / standard limitation period: three years). We are obliged by commercial and tax law to store your address, payment and order data for a period of ten years. However, we restrict processing after three years if the contract is terminated, i.e. your data is only used to comply with legal obligations. Information in the user account will remain until it is deleted.
Use of the blog functions / comments
You can make public comments in our blog, which contains posts on topics related to our website. You can use a pseudonym instead of a real name. Your contribution will then be published under the pseudonym. The specification of the e-mail address is mandatory, all other information is voluntary.
When you post a comment, we store your IP address with the date and time, which we delete after 70 days. The storage serves the legitimate interest of defense against claims by third parties in case of publication of illegal or untrue content by you. We store your e-mail address for the purpose of contacting you if third parties should legally object to your comments.
Legal bases are Art. 6 para. 1 p. 1 lit. b) and f) DS-GVO.
We do not check your comments before publication. In the event of objections by third parties, we reserve the right to delete your comments. We do not pass on the data to third parties unless it is necessary for the pursuit of our claims or there is a legal obligation (Art. 6 para. 1 p. 1. lit. c) DS-GVO).
The data will be deleted as soon as they are no longer necessary to achieve the purpose of their collection or the execution of the contract, because the contract has been terminated.
Contacting us via contact form / e-mail / fax / mail
When contacting us via contact form, fax, mail or e-mail, your information will be processed for the purpose of handling the contact request.
The legal basis for the processing of the data is, if you have given your consent, Art. 6 para. 1 p. 1 lit. a) DS-GVO. The legal basis for the processing of data transmitted in the course of a contact request or e-mail, letter or fax is Art. 6 para. 1 p. 1 lit. f) DS-GVO. The responsible party has a legitimate interest in processing and storing the data in order to be able to answer users’ inquiries, to preserve evidence for liability reasons and, if necessary, to be able to comply with its statutory retention obligations for business letters. If the contact aims at the conclusion of a contract, the additional legal basis for the processing is Art. 6 para. 1 p. 1 lit. b) DS-GVO.
We may store your information and contact request in our customer relationship management system (“CRM system”) or a comparable system.
The data will be deleted as soon as they are no longer required to achieve the purpose for which they were collected. For the personal data from the input mask of the contact form and those sent by e-mail, this is the case when the respective conversation with you has ended. The conversation is ended when it is clear from the circumstances that the matter in question has been conclusively clarified. We store inquiries from users who have an account or contract with us until two years after termination of the contract. In the case of legal archiving obligations, deletion takes place after their expiry: end of commercial law (6 years) and tax law (10 years) retention obligation.
You have the option at any time to revoke your consent to the processing of personal data pursuant to Art. 6 (1) p. 1 lit. a) DS-GVO. If you contact us by e-mail, you can object to the storage of personal data at any time.
You can subscribe to our newsletter with your voluntary consent by entering your e-mail address. Only this is mandatory. The provision of further data is voluntary and serves only the purpose of a personal address. We use the so-called “double opt-in procedure” for registration. After your registration with your e-mail, you will receive an e-mail from us with a confirmation link to confirm your registration. If you click on this confirmation link, your e-mail will be added to the newsletter distribution list and stored for the purpose of sending e-mails. If you do not click on the confirmation link within hours, your registration data will be blocked and automatically deleted after 30 days.
In addition, we log your IP address used during registration and the date and time of the double opt-in (registration and confirmation). The purpose of this storage is the fulfillment of legal requirements regarding the proof of your registration as well as the prevention of abuse regarding your e-mail.
Within the scope of your declaration of consent, the contents (e.g. advertised products/services, offers, advertising and topics) of the newsletter are described in detail.
We use the following dispatch service provider for e-mail dispatch:
When sending the newsletter, we evaluate your user behavior. For this purpose, the newsletters contain so-called “web beacons” or “tracking pixels”, which are called up when the newsletter is opened. For the analyses, we link the web beacons with your e-mail address and an individual ID. Links received in the newsletter also contain this ID. The data is collected exclusively pseudonymously, i.e. the IDs are not linked to your other personal data, and direct personal reference is excluded. With this data, we can determine whether and when you have opened the newsletter and which links in the newsletter have been clicked. This serves the purpose of optimizing and statistically evaluating our newsletter.
We create a user profile with the above data in order to identify the reading habits and interests of our users and thus to individualize the newsletter. If you have also taken further actions on our website, we also link this data with it in order to adapt our newsletter content to your interests.
The legal basis for sending the newsletter, measuring success and storing the e-mail is your consent pursuant to Art. 6 (1) p. 1 lit. a) DS-GVO in conjunction with Section 7 (2) No. 3 UWG and for logging consent Art. 6 (1) p. 1 lit. f) DS-GVO, as this serves our legitimate interest of legal provability.
You can object to the tracking at any time by clicking the unsubscribe link at the end of the newsletter. In that case, however, the newsletter receipt would also be terminated. If you deactivate the display of images in your e-mail software, tracking is also not possible. However, this may have restrictions regarding the functions of the newsletter and included images will then not be displayed.
You can revoke your consent to the sending of the newsletter at any time. You can exercise the revocation by pressing the unsubscribe link at the end of the newsletter, an email or message to our contact details above. We store your data as long as you have subscribed to the newsletter. After unsubscribing, your data will only be stored anonymously for statistical purposes.
Jetpack (formerly: WordPress.com Stats).
We have integrated the web analytics service Jetpack (by Automattic Inc., 60 29 th Street #343, San Francisco, CA 94110-4929, USA; tracking technology provider is: Quantcast Inc., 201 3 rd St, Floor 2, San Francisco, CA 94103-3153, USA) on our website to analyze and improve the use of our website.
Data category and description of data processing: Usage data (e.g. IP address, technical information on browser and provider, terminal device, location, interests and pages visited). For the analysis, the software sets cookies on your computer. The data is transferred, processed and stored on Jetpack servers in the USA. We have enabled the extension to shorten your IP with Jetpack, which makes it impossible to relate the data to a specific person. In addition, this IP is not merged with other data collected by us.
Purpose of processing: this data is collected and stored for the purpose of marketing, analyzing and optimizing our website.
Data transfer/receiver category: Tracking provider, USA. The data obtained is transferred to the USA and stored there.
- Legal basis: If you have given your consent (“opt-in”) for processing of your personal data by means of “tracking”, then Art. 6 para. 1 p. 1 lit. a) DS-GVO is the legal basis. In addition, the legal basis is our legitimate interest in data processing in accordance with Art. 6 para. 1 p.1 lit. f) DS-GVO, which lies in the above purposes. In the case of services provided in connection with a contract, the tracking and analysis of user behavior is carried out in accordance with Art. 6 (1) sentence 1 lit. b) DS-GVO in order to be able to offer optimized services for the fulfillment of the purpose of the contract with the information thus obtained.
- Storage period: until the cookies are deleted by you as the user.
- Objection: You can object to the data collection and storage at any time free of charge with effect for the future. You can object to or prevent the installation of cookies in various ways:
- You can prevent cookies in your browser by selecting the “do not accept cookies” setting, which also includes third-party cookies;
For more information on how to prevent cookies, see “Cookies” above.
Social media presence
Data categories and description of data processing: usage data, contact data, content data, inventory data. Furthermore, user data within social networks is usually processed for market research and advertising purposes. For example, usage profiles can be created based on the usage behavior and resulting interests of the users. The usage profiles can in turn be used, for example, to place advertisements within and outside the networks that presumably correspond to the interests of the users. For these purposes, cookies are usually stored on the users’ computers, in which the usage behavior and interests of the users are stored. Furthermore, data independent of the devices used by the users may also be stored in the usage profiles (especially if the users are members of the respective platforms and are logged in to them). For a detailed presentation of the respective forms of processing and the options to object (opt-out), we refer to the privacy statements and information provided by the operators of the respective networks. In the case of requests for information and the assertion of data subject rights, we would also like to point out that these can be asserted most effectively with the providers. Only the providers have access to the users’ data and can take appropriate measures and provide information directly. If you still need assistance, then you can contact us.
- Purpose of processing: communication with users connected and registered on the social networks; information and advertising for our products, offers and services; external presentation and image cultivation; evaluation and analysis of the users and content of our presences in the social media.
- Legal basis: The legal basis for the processing of personal data is our legitimate interest in the above purposes pursuant to Art. 6 (1) p. 1 lit. f) DS-GVO. Insofar as you have given us or the responsible party of the social network consent to the processing of your personal data, the legal basis is Art. 6 para. 1 p. 1 lit. a) in conjunction with. Art. 7 DS-GVO.
- Data transfer/recipient category: Social network.
The privacy notices, information options and objection options (opt-out) of the respective networks / service providers can be found here:
We are jointly responsible for our fan page with Facebook according to Art. 26 DSGVO. For this purpose, an agreement called “Page Insights Information”, available at https://www.facebook.com/legal/terms/page_controller_addendum, was concluded, according to which Facebook must observe certain security measures and will also fulfill the data subject rights directly itself. Thus, you can also contact Facebook directly for information rights and deletions in particular. However, your data subject rights, such as above all information, deletion, objection and complaint to the competent supervisory authority, will not be affected by this. For more information on shared responsibility, please see the “Information on Page Insights Data” at https://www.facebook.com/legal/terms/information_about_page_insights_data.
Rights of the data subject
Objection or revocation against the processing of your data
Insofar as the processing is based on your consent pursuant to Art. 6 (1) p. 1 lit. a), Art. 7 DS-GVO, you have the right to revoke your consent at any time. This does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation.
Insofar as we base the processing of your personal data on the balance of interests pursuant to Art. 6 (1) p. 1 lit. f) DS-GVO, you may object to the processing. This is the case if the processing is not necessary, in particular, for the performance of a contract with you, which is illustrated by us in each case in the following description of the functions. When exercising such an objection, we ask you to explain the reasons why we should not process your personal data as we have done. In the event of your justified objection, we will examine the merits of the case and either discontinue or adjust the data processing or show you our compelling legitimate grounds on the basis of which we will continue the processing.
You may object to the processing of your personal data for purposes of advertising and data analysis at any time. You can exercise the right to object free of charge. You can inform us of your advertising objection at the following contact details:
Gina Tenner – Fitness & Health Coach
14913, Jüterbog, Germany
E-mail address: email@example.com
Right to information
You have a right to information about your personal data stored by us according to Art. 15 DS-GVO. This includes, in particular, information about the processing purposes, the category of personal data, the categories of recipients to whom your data has been or will be disclosed, the planned storage period, the origin of your data if it has not been collected directly from you.
Right to rectification
You have a right to have incorrect data corrected or correct data completed in accordance with Art. 16 DS-GVO.
Right to deletion
You have a right to have your data stored by us deleted in accordance with Art. 17 DS-GVO, unless legal or contractual retention periods or other legal obligations or rights to further storage prevent this.
Right to restriction
You have the right to request a restriction in the processing of your personal data if one of the conditions in Art. 18 (1) a) to d) DS-GVO is met:
- If you contest the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data;
- the processing is unlawful and you object to the erasure of the personal data and request instead the restriction of the use of the personal data;
- the controller no longer needs the personal data for the purposes of processing, but you need them for the establishment, exercise or defense of legal claims; or
- if you have objected to the processing pursuant to Article 21 (1) DS-GVO and it is not yet clear whether the legitimate grounds of the controller outweigh your grounds.
Right to data portability
You have a right to data portability pursuant to Art. 20 DSGVO, which means that you can receive the personal data we hold about you in a structured, common and machine-readable format or request that it be transferred to another controller.
Right to complain
You have a right to lodge a complaint with a supervisory authority. As a rule, you can contact the supervisory authority for this purpose, in particular in the Member State of your residence, workplace or the place of the alleged infringement.
In order to protect all personal data transmitted to us and to ensure that data protection regulations are complied with by us, as well as by our external service providers, we have taken appropriate technical and organizational security measures. Therefore, among other things, all data between your browser and our server is transmitted encrypted via a secure SSL connection.
© Gina Tenner - Fitness & Health Coach 2023